ResourcesAI Use PolicyTemplate
Free toolFree AI Use Policy Template for Small Business.
Answer a few questions, get a policy built for your team. Word or text download. Two minutes, no sign-up.
- No email required
- Nothing leaves your browser
- Covers all 10 essentials
AI use policy generator
Build Your Policy.
Fill in what you know. Anything you leave blank shows up as a highlighted placeholder you can finish later.
What's inside
The 10 Sections Every AI Use Policy Needs.
This template covers the same ten areas we check in every policy we write and every Wrangl Platinum audit. For the reasoning behind each one, read the full AI use policy guide.
Purpose and scope
Who it covers and which tools count, including AI built into software you already pay for.
Approved tools
The short list people can use for work, and on which accounts.
Data rules
What never goes into an AI tool, tuned to your industry.
Human review
AI output is a first draft. A person checks it before it reaches a client.
Decisions about people
AI never makes the final call on hiring, pay, credit or similar decisions.
Client disclosure
When and how you tell clients AI helped.
New tools and connections
Who approves a tool before it touches company email, files or accounts.
Owner and mistakes
One named owner, and a no-blame way to report a slip quickly.
Review schedule
How often the policy is updated, because the tools change fast.
Training and sign-off
A signature page so you can show everyone read it.
After you download
How to Roll Out Your AI Use Policy.
A policy only works if people know it. Here's the short version.
Fill the gaps
Finish any highlighted placeholders and cut anything that doesn't fit your business. Regulated industries should have a lawyer review it.
Walk the team through it
Spend 30 minutes going over the data rules with real examples of what not to paste. Then collect signatures.
Put it on the calendar
Set a reminder for your review date, and revisit it any time you add a major AI tool.
60-second check
Is Your AI Policy Actually Working?
Most small businesses that have a policy can't prove anyone follows it. Check every statement that's true for your team today.
Start with the basics.
Build your policy above, then train your team on it. That covers most of this list.
Build my policyQuestions
AI Use Policy Template FAQ.
Is this AI use policy template really free?
Yes. No sign-up, and your answers never leave your browser.
What should a small business AI use policy include?
Scope, approved tools, data rules, human review, a person deciding on people matters, client disclosure, new-tool approval, an owner, training and reviews. This template covers all ten.
Is an AI use policy legally required?
Usually not, but clients, insurers and newer state laws increasingly expect one. See our AI regulation guide. General information, not legal advice.
How long should an AI use policy be?
Two to four pages, which is what this tool builds.
How often should we update our AI use policy?
Every six months, and whenever you add a major AI tool.
Can Wrangl write a custom policy for us?
Yes, from $1,500, on its own or as part of Wrangl Platinum.
Wrangl Platinum
A Policy Is the Start. Proof Is the Finish.
Wrangl trains your team, audits how you actually use AI, and certifies you with the Wrangl Platinum mark clients can check.